Data is valuable, especially for businesses dealing with customers, suppliers, and investors. It is important to protect the information that is crucial to your business. While passwords are good and can protect your accounts from unauthorized persons, there is so much more you can do to safeguard your data. This article will review 5 best practices for data security.
1. Account Management
Using account management tools helps you manage roles and access permissions. There are many account management software in the market today, and you need to know what each one offers before you engage them.
For example, database access and management companies like Datasparc will help you prevent unauthorized entry to your work accounts by limiting access to those allowed to view the files.
Database management companies will make your work easier by ensuring that your customer data does not fall into the wrong hands. The account management company you decide to choose will depend on factors like price and your organization’s needs. Choose one that is right for your business size to avoid spending too much or too little for mediocre services.
2. Single Sign-on
Using single sign-on for all business-related accounts is a great way to improve access. It reduces the number of times a user has to enter a password in a single session.
A single login saves time and helps everyone access work-related information faster and more safely. You can use one data management software for all your accounts to make the single sign-on feature accessible to everyone.
3. Online Password Managers
Losing passwords is hectic and could deny you access to urgent information that you need for crucial business operations. You should have strong passwords for your crucial accounts, which brings a problem because you might not remember all the characters in your secure password.
That is why online password managers are so important for businesses. You can save your passwords online and be able to access them on any device as long as you can log in to the main account. With online password managers, your passwords are either saved on browsers or on the cloud, making them easily accessible whenever you need them.
4. Multi-Factor Authentication
Besides a password, you also need another verification process to confirm that you are the rightful owner of the account you are trying to access. If it’s a work account, multi-factor authentication will confirm that you are authorized to access the information in that account.
These multi-factor authentication verifications are done by sending a verification code to your email or phone, using your face or fingerprint, and answering your security questions correctly. It is an extra security measure to keep unauthorized persons from your accounts.
5. Permission-Based Access
Setting access restrictions ensures that the wrong people do not view or edit the information they should not. It helps you protect the integrity of your data, making it safe to use the databases your business has without any crucial data breaches.
For example, if the accounting and sales departments have data they need from the database, you will limit their access to only what they need and not data from the other department. That will help keep your information safe and your systems running as they should.
If you are yet to protect your database access, then it’s time you talk to a good database management company for that. Safeguarding your data saves you from lawsuits and maintains the credibility of your business. Customers can now trust you with their information and will therefore feel safe working with your business.